This proposal summarizes the service scope and fees for the plan described in the following pages.
If you'd like to proceed, you can complete the intake form at the end to begin the service agreement process.
Prepared For
Company Name
City, State
Prepared By
Professional Benefit Services, Inc.
ABOUT US
Trusted Partner in Retirement Plan Administration
Founded in 1989, Professional Benefit Services (PBS) has grown from serving just 30 clients to
partnering with more than 2,500 organizations across the western United States. We are a second-generation,
family-owned business with deep roots in Salem, Oregon, and a growing national reach.
Largest privately owned TPA on the West Coast
PBS provides complete third-party administration (TPA) services for the full breadth of retirement
plans — from straightforward 401(k) programs to complex plan designs for larger employers. Our
services also extend into consumer-driven health plans and self-insured medical plans, allowing us
to deliver integrated solutions for employers of all sizes.
Over 36 years in business with 2,500+ clients served across the western United States.
100% revenue sharing credited back - after the first $350 received annually, all credits go to your account.
Dedicated administrator - each client has a dedicated point of contact supported by a team for seamless service.
95% employee retention - average tenure over 5 years means consistent, knowledgeable support.
50+ Dedicated Staff
With over 50 dedicated employees, PBS combines scale with personalized service. Each client is
assigned a dedicated administrator ensuring hands-on guidance and responsive support.
8+ Year Relationships
Our average client relationship exceeds 8 years. Excellent customer service has been a cornerstone
at PBS, with an implementation team for seamless installations.
Fee Transparency
We understand the importance of containing fees. Our fee schedule is publicly posted with no
hidden costs or surprises.
Industry Leadership
PBS is a proud member of the Cerrado Group, a national association of leading independent TPAs
committed to innovation and best practices.
ABOUT PBS
Your Retirement Plan Partner
Professional Benefit Services has been providing retirement plan solutions since 1989. We focus on
transparency, dedicated support, and expert plan design to help your business thrive.
Plan Design
Build or refine a plan that fits your business strategy.
Administration
Day‑to‑day support, testing, reporting, and sponsor guidance.
Compliance
Form 5500s, IRS/DOL corrections, and audit readiness.
Retirement Plan Design
If you are building a new plan — or want a focused review of your current plan document, participant communication materials, and prior
administration reports — our professionals can help you evaluate plan features, align with legislation requirements, and take advantage of
newly available options.
PBS plan design professionals have extensive experience and will work with you to create or restructure a plan that
complements your organization’s business strategy. Every organization is unique — we take time to understand your goals and then recommend
solutions that make sense for your specific needs.
Plan Types
401(k) and 403(b) Plans
401(a) and 457 Plans
Profit Sharing & Money Purchase Plans
Defined Benefit Plans (DB)
Cash Balance Plans
Allocation & Formulas
New Comparability / Cross‑tested
Integration with Social Security
Standard Profit Sharing
Age‑Weighted
Safe Harbor formulas
Plan documents + administrative package
PBS can provide pre‑approved Prototype or Volume Submitter plan documents, prepare the Summary Plan Description (SPD),
and provide necessary administrative forms. Most qualified plans can rely on our IRS Approval Letter, and when needed we can
assist with a separate IRS Determination Letter submission. Our job is to help ensure ongoing compliance with DOL and IRS requirements.
TPA Services
Services can be tailored to your goals — from full administration to one‑time consulting projects. Whether it’s streamlined payroll data
entry or a more complex IRS Voluntary Correction Program (VCP) submission, PBS is here to ease the administrative burden of your plan.
Plan Administration
Ongoing administration support designed to keep plan operations smooth, accurate, and responsive.
Record Keeping
As an independent company, we work with many platform providers (including American Funds, Ameritas, John Hancock, One America, CUNA,
Voya, Nationwide, Empower, Transamerica, and others). We can also record‑keep outside assets and support self‑directed brokerage
solutions, producing combined participant statements when needed.
Compliance Testing
We perform required compliance tests annually — and more frequently when needed.
Government Filings
We prepare Form 5500 and applicable schedules, including electronic authorization each year, and assist with 1099‑R/1096 preparation
when an investment provider does not offer that service.
Consulting
Plans can be complicated. PBS helps interpret plan document language, review plan operations, and resolve plan issues. Consulting can be
one‑time or ongoing for specific compliance testing, operational reviews, or problem resolution.
Form 5500 Issues
Late filings can trigger significant penalties. If prior‑year filings are late or missing, we can assist using the DOL’s DFVCP program
to prepare missing returns and submissions to help reduce exposure.
IRS & DOL Compliance
Plans must follow their documents and be updated periodically. For late amenders and operational errors, we guide you through the IRS
correction process — including self‑correction where available, VCP submissions, and support during CAP when necessary.
IRS Audit Support
Audits can be random or data-driven (including Form 5500). PBS can help you prepare, perform a plan review prior to audit selection,
and — with your permission — communicate directly with the IRS.
Tip: Your investment provider choice may affect net administration costs. We’ll help you understand tradeoffs across platforms and account structures.
SAFE HARBOR
A Safe Harbor 401(k) plan provides a way for employers to automatically satisfy certain IRS nondiscrimination tests. This allows highly compensated employees (HCEs) to maximize their contributions without restriction.
HCEs can contribute the full $23,000 (or $30,500 if 50+) without restriction.
✓
Immediate Vesting
Safe Harbor contributions are always 100% vested immediately.
✓
Employee Retention
Guaranteed employer contribution helps attract and retain quality employees.
⚠️ Annual Notice Required
Safe Harbor plans require an annual notice to participants 30-90 days before the plan year begins. We handle this notice as part of our administration services.
3(16) FIDUCIARY SERVICES
As your 3(16) fiduciary, we assume responsibility for the day-to-day administrative decisions of your plan. This reduces your fiduciary liability and ensures proper plan operation.
*Per Account: Per participant per money type. If an employee defers and receives a match, the fee would be $24/year for that participant (allocated accounts).
Revenue Sharing: 100% of revenue sharing credited to client account after the first $350 received in the Calendar Year.
Small Plan Credit: Plans with less than 15 employees and 5 participants without compliance issues are eligible for a small plan credit.
Hourly Work: Work apart from the fees on this schedule will be billed at $225 per hour.
Thank You for Considering Our Services
Thank You
We appreciate the opportunity to present this proposal. We look forward to partnering with you to deliver retirement plan services.
Set default fee values that will be pre-populated for new proposals.
Base Administration Fees (by Account Type)
Account Type
Base Fee
Per Account
Allocated w/ RK
Brokerage
Pooled
3(16) Fiduciary Fees
Cash Balance Fees
Optional Service Fees
This setting affects the fee projection table displayed in proposals, HTML exports, and PDF output.
Retain: Revenue share is not shown to clients. Clean fee presentation without credit offsets. Offset: Revenue share credits reduce fees, with unused credits carrying forward.
When revenue sharing is in Offset mode, the TPA retains this amount per plan year for administrative costs before crediting the remainder to the client. Set to 0 to credit 100% of revenue sharing. Default is $350.